- Executive Body
The Executive Body of the Organization will act and represent the Organization in all matters and execute the policy and decision of the General body. To invite, nominate, accept, suspend, cancel, or restore the membership of the person (s) according to the provisions of the Article three (5) of the constitution and to appoint, suspend, punish, or dismiss paid staff of the Organization if deemed necessary. It shall also determine the terms and conditions of the employment of staff. To prepare schemes, budget and progress reports and will be responsible for the maintenance and case study of the office records and property etc. If a vacancy occurs in the executive body the executive body can nominate cooperative members (s) to fill the vacancy if half or more than half of the terms of the office is over or otherwise the case may be referred to the General Body.
It shall prepare annual activity reports, audited accounts and present them to General body for approval. It shall fix date, time and place for holding annual General body meeting as and when due. After the election the body shall maintain a register of member and keep it up to date in which the name and addresses of all categories of members of the Organization, mode of donation or subscription as the case may be. All property movable as well as immovable, belonging to the Organization shall vest in the executive body, which shall administer it only for the aims and objectives of the Organization.
“Individual commitment to a group effort–that is what makes a teamwork, a company work, a society work, a civilization work.”
Aarif Akhtar GUll
Chairman
HELP SYSTEM KHYBER
chairman@helpkpk.org
Responsibilities
The Chairman/President shall be the constitutional head of the Organization and shall preside all meetings. He/ She shall ensure that the provision of the constitution is duly carried in all respect. Shall have the power to sanction expenditure up to Rs.5000/- in each case subject to approval by the executive body in subsequent meetings. Chairman shall have the right of casting vote in any meeting in case of tie and supervise the working of the Organization, guide and help the office bearers in discharge of their duties. He/ She shall operate bank account jointly with the Finance Secretary of the Organization.
Adnan Khan
Vice Chairman
Help System Khyber Pakhtunkhwa
Responsibilities
The Vice Chairman/President shall be the constitutional head of the Organization and shall preside all meetings. He/ She shall ensure that the provision of the constitution is duly carried in all respect. Shall have the power to sanction expenditure up to Rs.5000/- in each case subject to approval by the executive body in subsequent meetings. Chairman shall have the right of casting vote in any meeting in case of tie and supervise the working of the Organization, guide and help the office bearers in discharge of their duties. He/ She shall operate bank account jointly with the Finance Secretary of the Organization.
Muhammad Ali
Secretary General
HELP SYSTEM KHYBER PAKHTUNKHWA
Responsibilities
The General Secretary of the Organization shall be the chief executive of the organization and shall act in consultation with the Chairman/President and shall be responsible for the executive body. The General Secretary in the consultation with the Chairman/President shall prepare the agenda, call meeting of the general body and executive body in accordance with the provision of the constitution, prepare and put up the minutes of the last meeting for confirmation and maintain proper record of the same and shall be responsible for the execution of the resolution and directive of the executive body & General body. The General Secretary shall prepare annual report about the work done by the Organization and submit it before the executive body or the general body meeting as the case may be and The General Secretary shall be responsible for submission of the report and return as desired by the registration Authority. The General Secretary shall conduct all correspondence on behalf of Organization. The General Secretary shall verify all bills; vouchers etc. get approval of the Chairman/President & forward them to Finance Secretary for security & payment as per rules and will be responsible for the general supervision of the staff and of any policy prior approval and instruction of the executive body shall be necessary. The executive body may delegate to the general secretary the powers to appoint, dismiss and take punitive action against the paid staff of the organization, any such action taken by the general body for approval, which shall be final.
Amir Stephen
Coordination Secretary
HELP SYSTEM KHYBER PAKHTUNKHWA
Christian Community Peshawar
Responsibilities
The coordination secretary of the Organization maintains the office files, correspondence and liaison with donor agencies and the line departments.
Aamir Yousaf
Joint Secretary / Legal Advisor
HELP SYSTEM KHYBER PAKHTUNKHWA
Responsibilities
The Joint Secretary of the Organization shall be the chief executive of the organization and shall act in consultation with the Chairman/President and shall be responsible for the executive body. The General Secretary in the consultation with the Chairman/President shall prepare the agenda, call meeting of the general body and executive body in accordance with the provision of the constitution, prepare and put up the minutes of the last meeting for confirmation and maintain proper record of the same and shall be responsible for the execution of the resolution and directive of the executive body & General body. The General Secretary shall prepare annual report about the work done by the Organization and submit it before the executive body or the general body meeting as the case may be and The General Secretary shall be responsible for submission of the report and return as desired by the registration Authority. The General Secretary shall conduct all correspondence on behalf of Organization. The General Secretary shall verify all bills; vouchers etc. get approval of the Chairman/President & forward them to Finance Secretary for security & payment as per rules and will be responsible for the general supervision of the staff and of any policy prior approval and instruction of the executive body shall be necessary. The executive body may delegate to the general secretary the powers to appoint, dismiss and take punitive action against the paid staff of the organization, any such action taken by the general body for approval, which shall be final.
Jamal Shah
Secretary Information / Director General
Youth Empowerment
Help System Khyber Pakhtunkhwa
Responsibilities
The Secretary Information have the responsibility of publicity to all the aims and objectives of the Organization and publication of all such materials aimed at gaining help and support from line agencies, print and electronic media.
Roggei Doerin
Secretary Finance
HELP SYSTEM KHYBER PAKHTUNKHWA
Responsibilities
The finance secretary shall maintain accounts of the income and expenditure and be in charge of the finance of the organization. The finance secretary shall within three days of the receipt, deposit the entire amount in the bank duly approved by the registration authority in the account of the organization. He/ She shall operate bank accounts jointly with the Chairman/President and arrange collection of donations, grants, aids, subscription & other payments on the behalf of the organization and issue proper receipt and maintain register of members, donors, with their names and addresses. Maintain accounts of income and expenditure in register prescribed under section 9 of the ordinance of voluntary social agencies (registration & control) rules 1962.Arrange audits of the accounts of the Organization & its affiliated welfare program units. Prepare annual budget, quarterly reports & schemes for fund generation and obtain approval of the executive body.
